ElitSwim Club (ELIT) Registration Packet

2025-26 Season

Dear ELIT Team Families,

Please read through this registration information carefully. The completion of online registration through elitswim.org is the only way to secure your placement on the competitive team for the 2025-26 season. Completion of registration indicates your agreement to the following: annual dues, meet and event charges, service requirements, fulfillment of volunteering and fundraising obligations, and agreement to ElitSwim Club’s Code of Conduct and participation agreement for athletes and parents.

Who to contact with questions:

Dues/Billing/Registration: 

Evgenia (Jane) Nikonova [email protected] 

Paschalis Ntatsos [email protected]

 

HOW TO REGISTER ONLINE

Please have your preferred credit/debit card ready, as well as information including medical insurance (optional), the swimmer’s full name, guardian name(s), and primary contact information.

  1. Navigate to the Registration tab HERE

  2. At the bottom of the page, you will find the Parent Handbook and guidance on how to register. You must read the Parent Handbook before registering.

  3. Find which group your child was assigned during tryout and Add to Cart.

  4. Complete and Fill all required information and documents.

  5. Proceed to checkout with your payment information.

  6. Wait for a “Welcome” email once the swim office approves your registration.

Your checkout balance will include $90.00 per swimmer to cover the registration fee. The registration fee covers one ELIT swim cap, insurance, and administration fee (which includes processing fees).

 

2025-2026 ELIT Membership Program

Membership fees do not include fees and expenses for meets and events

  • Dues are collected monthly through your account, using the credit or debit card on file, and will be paid on a 12-month basis September 1 through August 31. 

  • All ELIT swimmers must register with USA Swimming (USAS). 

  • Swimmers must be registered with USAS before the first day they attend practice. 

  • You will receive a link to register with USA Swimming once you have completed your ElitSwim Club registration.

  • Year-Round ELIT swimmers are expected to be registered as a “Premium Athlete.” Auto-renewal will be automatically set as “Premium Athlete” each year.

  • Seasonal ELIT swimmers that intend to stay for only one season should communicate this with their coach and choose the "Individual Season Athlete" membership.

  • New ELIT Members pay a one-time, non-refundable registration fee of $120 per swimmer to cover the administrative costs at the start of membership. A new registration fee is charged if a member leaves and rejoins the team at a later date.  Registration fees are non-refundable.

  • The Annual Membership Fee will be $50.00 per Family + $40 per swimmer charged once per year.

  • Volunteering requirements can be found in our Volunteer Policy.

 

REGISTRATION FEES AND MEMBERSHIP DUES

Registration fee and Annual dues:

The registration fee is $120.00 per swimmer and includes a team swim cap, required insurance coverage for your swimmer, and an administration fee (which includes processing fees). Annual membership fees and monthly dues cover a portion of the expenses incurred by the competitive team, including coaches’ salaries, pool rental, along with dryland programming, strength training, swim equipment and technology, professional fees, coach education, general liability insurance, and more. Annual dues do not include fees for meets and events, practice equipment, or other related charges for participating in ELIT member activities.

Travel Meet Team Fee:

A Team Travel Fee is applicable for all away meets when reimbursement for hotel, travel, and meal expenses incurred by coaches is necessary. This fee is determined by dividing the total travel costs for the coaches by the number of swimmers participating in the meet. Should the meet not be classified as a Team Travel event, the Team Fee will still apply to any meets involving coach-related travel expenses. It is important to note that the Team Fee shall not exceed $100 per swimmer.

Other dues/payment policies:

  • If the monthly installment is not received in full by the 9th of the month, a late fee of $30 per month will be assessed to the family’s account.

  • Accounts with payments past 15 days due will be contacted by the elit business department, and a resolution will be sought. Any accounts with 20 days or greater past due balances shall result in the swimmer(s) being prohibited to compete in meets and excluded from team activities. Failure to resolve the matter may result in the removal of the swimmer(s) from practices and forfeiture of roster position(s).

  • Families must have an active Visa, MasterCard, Discover Credit, or Debit card on file in the SportsEngine system. Failure to maintain valid credit/debit card information can result in failed payments and late fees.

  • If a swimmer is transferred to a different practice group by the coaching staff, the monthly installment will be changed to the cost associated with the new group.

Termination/ Leave of Absence

  • Termination of membership with ElitSwim Club must be given in writing to Management through the Contact Us page by the 15th of the month in order to cancel billing for the following month. If proper on-time notice is not given, the member's account will be billed as usual, and no refunds will be issued.

    Leave of Absence/Account Suspension Policy

  • The only allowable “leave of absence” is for long-term medical conditions (not vacations). For swimmers on long-term medical leave, the monthly fee will be reduced. 

What if my swimmer withdraws from the program after the season begins?

  • First, you must notify both your coach and billing representative that you are withdrawing. Notification must be received by the 15th of the month prior in order to suspend billing for the next invoice cycle. Please use our Contact Us page to move forward with your inquiry.

    • Please be aware that suspending membership may result in loss of roster position on the team unless coordinated with the staff and head coach of ELIT.

  • Is Financial Aid available? Financial aid is available for annual dues only. All meet fees, camps, annual registration fees, and expenses cannot be discounted. Financial aid is awarded on a needs basis and through an application and discussion with ELIT’s BOD. If granted, financial aid will apply for one season, and you must reapply each season. Families seeking financial aid must be in good standing with volunteer hours, fundraising, and team policies.

  • To apply, please email Contact Us. All information will remain confidential.

Annual Dues

Group

Monthly Billing

Elit 1

$250

Elit 2

$270

Elit 3

$290

Senior Elit 1

$330

Senior Elit 2

$290

Discounts

  • Multi-Swimmer Discount (competitive team only)

  • ELIT will discount a family's total competitive team dues for multiple swimmers in the same family. The discounts will be $20 per additional sibling/swimmer.

  • Members of the ElitSwim Club board receive an 8% discount on membership dues.

  • Officials who fulfill obligations at C/B/BB meets receive an 8% discount on membership dues. They automatically meet mandatory service hour requirements and are exempt from timing duties admits where they officiate

VOLUNTEERING AT MEETS

At most swim meets, each club must provide Timers, Officials, and other volunteers. For families, one to two hours of volunteering is typically needed at each meet.

  • If your child is registered for a meet, you are expected and required to fulfil a volunteering position.

  • Even if the swimmer chooses to drive themselves to the competition, parents must still meet the volunteering requirements. If the parents are unable to complete their commitment, they must find a replacement.

  • No-shows or failure to arrive punctually incur a $100 fine. Each volunteer must sign-in by 9am with the volunteer coordinator to confirm they intend to complete their position that day. 

What happens if we don’t volunteer at meets?

Failing to meet the minimum requirement for your family will result in an assessment of $100.00 for each unworked session. ElitSwim Club works hard to keep volunteering hours to a minimum for all families, and it is important for everyone to do their part. More information about volunteering can be found in our Parent Volunteer Policy.

TEAM POLICIES

By completing the online registration, your family and athlete(s) agree to the above membership program policies and requirements, as well as the policies outlined below. ELIT reserves the right to refuse membership or terminate membership for violating the policies agreed upon at the time of registration.

All ELIT families are required to read the ELIT Parent Handbook and agree to it upon registration.

The following documents, in addition to other important policies, are posted on elitswim.org in the Parent's Corner Section and Safe Sport section and are agreed to upon registration.

The following releases are presented in the registration process and are copied for review here:

Release of Liability

The parent hereby releases ElitSwim Club, its employees, officers, directors and volunteers and any facility used by ElitSwim Club from any liability arising out of any injury to the swimmer(s) which may occur while the swimmer(s) is/are participating in the ElitSwim program, including, but not limited to, practices, meets, travel trips, and other team activities, or while the swimmer(s) is/are using facilities owned, leased or used by ElitSwim Club.

The parent acknowledges that a medical professional has authorized my child(ren)’s participation in ElitSwim Club programs.

Media Release

I hereby authorize ElitSwim Club to use photographs and/or video of me, my child(ren), and/or my property and authorize the club and its assignees, licensees, legal representatives and transferees to use and to publish (with or without my name, child/children name(s), company name, or with a fictitious name) photographs, pictures, portraits or images herein described in any and all forms of media and in all manners including composite images or distorted representations and for the purposes of publicity, illustration, commercial art, advertising, publishing (including publishing in electronic form or internet websites), for any product or services, or other lawful uses as may be determined by ElitSwim Club for as long a time period as ElitSwim determines the usage thereof is necessary. I further waive any and all rights to review or approve any uses of the images, any written copy, or the finished product.

In Conclusion

The Board of Directors, Executive Director, and Finance Committee evaluate costs associated with ElitSwim’s competitive team and each practice group. The goal through this evaluation is to identify the proper dues for each level, considering the actual expenses associated with each division and practice group. Annual dues cover a portion of the expenses incurred by the competitive team, including coaches’ salaries, pool rental, along with dryland programming, strength training, swim equipment and technology, professional fees, coach education, general liability insurance, and more.